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Five Best Features to Improve Employee Shift Scheduling

Wednesday April 5, 2023

Are you tired of spending hours trying to schedule employee shifts only to have them fall apart at the last minute? Finding the proper balance of hours, skills, and real-time availability every day for employee shift scheduling is a puzzle that demands significant time and attention to detail. 

Fortunately, managers can leverage a wide range of features to streamline the process and improve the efficiency of their scheduling efforts. With the right software and technology, reducing errors, minimizing conflicts, and ensuring every staff is scheduled appropriately for shifts becomes effortless.

Using an Employee Scheduling Software

As the name suggests, this system automates the employee shift scheduling process, eliminating manual scheduling, reducing the time and effort required, and minimizing errors. 

It also gives managers improved visibility into employee availability, preferences, and skills. This makes creating schedules optimized for both the business and employees easier. Lastly, managers can distribute shifts fairly among employees based on availability and preferences through this tool, optimizing employee satisfaction and reducing turnover.

However, once you’ve decided on scheduling software, you must understand which features are necessary to enhance your operations. 

Company-Wide Communication

A one-stop solution to provide real-time updates to all employees is necessary to ensure everyone is on the same page. You can use this feature to send important information about emergencies, changes to workplace protocols, or any other news pertinent to the staff. 

You can even use this feature to ensure successful delivery and understand how each employee interacts with your message. With a communication feature integrated into your company, manual phone calls will become a thing of the past.  

Click here to learn more about how communication tools can help with scheduling. 

Time and Attendance

These features help track employees’ clock-in and clock-out time information, which can help managers schedule employees more effectively. Employees can use SMS or an interactive phone call to punch in and out shifts. These features can also help in tracking late and absent employees as well. A great benefit of such a feature is that HR departments can be instantly informed because the systems are updated in real-time. 

It helps ensure managers have enough staff during peak hours and avoids overstaffing during non-busy business times. It can also reduce labor expenses by scheduling the workers more efficiently, resulting in minimized overtime hours and significant cost savings.

Performance Management

These features allow managers to analyze an employee’s past performance and schedule shifts based on their performance. This helps optimize workforce utilization, ensuring workers are assigned shifts based on their preferences. These tools provide effective workforce planning and management with accurate data and insights, enhancing productivity and business outcomes. Managers can also use actionable insights by job type, department, or employee pool to ensure seamless shift schedules. 

Employee Self-Scheduling

Employees can update their preferred shifts and weekly availability with a self-scheduling feature. The benefit of such a feature is that employers can have complete visibility into their workforce, enabling them to schedule shifts and ensuring seamless operations. This feature can also help increase employee satisfaction because their managers are mindful of their preferred availability. 

Summing It Up

It’s evident that the right features can significantly improve scheduling processes, leading to increased efficiency and productivity. 

Whether through scheduling software or automated communication systems, companies can streamline their workflows and save valuable time and resources. Vocantas, an industry-leading software, offers a powerful solution for automating employee scheduling and improving communication with your employees – click here to get started.


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