Wednesday June 21, 2023

As an industry leader in communication tools, Vocantas offers smart automation to assist schedulers with shift filling while also providing them with the ability to quickly react to any vacant shift challenge. Vocantas’ solutions connect organizations with their staff through a system that is fast, reliable, easy to use and backed by outstanding customer support. Some of the key factors why Vocantas’ shift-filling technology solution is loved by its customers are listed below –

1. Significant Increase in Scheduling Efficiencies

A contemporary communication tool built to enhance workforce management scheduling processes – Vocantas, streamlines the process of creating and managing employee schedules. It automates various tasks such as shift assignments, time-off requests and availability management. By eliminating manual processes and reducing human error, the software enables businesses to create accurate and optimized schedules easily and quickly. 

2. Cost-Effectiveness

Manual scheduling processes often involve significant administrative effort, such as collecting and processing time-off requests, managing shift swaps and handling scheduling conflicts. This process consumes valuable time and resources for any organization. With Vocantas, these processes are automated, reducing the need for manual intervention. This enables businesses to save on costs associated with overtime, understaffing or overstaffing. Moreover, it also helps minimize scheduling conflicts and reduces the need for last-minute replacements or adjustments, further reducing costs.

“There have been large cost savings because we’re able to fill more shifts at straight time.”
– Appel Maracle, Human Resources Manager at Quinte Health Care

3. Employee Redeployment

Employing shift-filling technology, Vocantas provides visibility into employee availability and workload distribution. It helps identify underutilized staff members who may have excess capacity. By efficiently reallocating these resources to other tasks or projects, businesses can maximize workforce utilization and boost productivity. This re-deployment of staff ensures that employees are engaged and utilized effectively, leading to better overall resource management.

4. Real-Time Updates

Vocantas provides real-time visibility into schedules, employee availability and staffing levels. This enables managers to react swiftly to unexpected changes, such as employee absences, high workload periods or urgent staffing requirements. With automated notifications and alerts, managers can proactively address scheduling challenges and find suitable solutions in real-time. By promptly resolving scheduling-related issues, businesses can ensure smooth operations, maintain customer service levels and minimize disruptions to productivity.

“I have never seen such a large project come in, on time and on budget with so little negative ripple effect in the organization.”
– CIO BC Health Authority

5. Improved Company Morale

Lastly, effective shift scheduling is crucial to employee satisfaction and morale. With Vocantas, employees can have more control over their schedules. They can easily request time off or adjust their availability preferences. This increased flexibility and transparency in scheduling empowers employees and improves work-life balance. By accommodating employee preferences, businesses can foster a positive work environment, enhance employee morale and promote healthy company culture.

Wrapping Up

For over 18 years, Vocantas has been providing extensive support to schedulers with respect to shift planning and tackling staffing challenges through real-time communication. If you’re looking for an effective communication module to enhance the workforce management system at your company, reach out to us at Vocantas for a free consultation. Get in touch with us here.