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Future Shift
Planning

Fill shifts in advance and plan out your organization’s
schedule. Ensure shifts are filled far into the future.

Integrates seamlessly with your workforce management system

Future Shift Planning graphic image

Future Shift Planning

Allows schedulers to post shift offers so they can fill schedules far in advance. Employees are notified of multiple available shifts through a single automated callout and are prompted to mark their availability in Communicate’s employee portal. No more lunchroom postings, Future Shift Planning automates shift management so schedulers can fill shifts in minutes. Prepare schedules in advance and see when and where you need to fill shifts with real-time updates from your workforce management system.

How it Works

Future Shift Planning

Group Multiple Shifts icon

1. Group Multiple Shifts

Schedulers group multiple shifts to be filled and launch a single callout to their workforce with Communicate™.
Launch Callout icon

2. Launch Callout

Employees receive a notification via phone, text, email, or mobile app to bid on future shift offers via Employee Portal.
Shifts Get Filled icon

3. Fill Shifts in Advance

Schedulers now have visibility of any gaps in their long term schedule and can fill shift vacancies as required.

Group Multiple Shifts icon

1. Group Multiple Shifts

Schedulers group multiple shifts to be filled and launch a single callout to their workforce with Communicate™.
Launch Callout icon

2. Launch Callout

Employees receive a notification via phone, text, email, or mobile app to bid on future shift offers via Employee Portal.
Shifts Get Filled icon

3. Fill Shifts in Advance

Schedulers now have visibility of any gaps in their long term schedule and can fill shift vacancies as required.

Features and Benefits

Ditch the manual
processes and increase
efficiency

Increase efficiency

Streamline your scheduling process by automatically filling multiple shifts in your schedule at once. Instantly see a list of eligible employees to fill multiple shifts.

Add Organizational Rules

Set organizational rules to prioritize shift offers to specific employees by union rules or let Communicate™ automatically award shifts.

Increase Employee Satisfaction

Give your employees visibility of future work opportunity and allow them to select shifts that fit their schedule rather than last minute additions.

Robust Reporting

All interactions are tracked and reportable in the shift callout process. Reduce grievances with trackable bread crumbs.

Ease of Use

Let employees choose the method of communication that works best for them. Communicate’s Employee Portal lets users easily track and manage shift offers.

Deep Integration

Communicate integrates directly to your workforce management system so shift data is updated in real-time. No need for awkward batch data transfers.

Capabilities

Powering Communicate

Phone (IVR), SMS, Mobile App, Email

Leverage multiple modes of communication to reach your staff and ensure your message is delivered.

Employee Portal (Self-Serve)

Always know what happened with every shift offer using Auto Shift Fill's robust reporting and detailed audit trail.

Deep Integration

ASF is fully integrated with the top scheduling platforms. No need for awkward batch data transfers.

Cloud Ready

No internal IT infrastructure? No problem. ASF can be deployed locally to your network or hosted in the cloud.

We Keep Your Data Safe

Security Certifications

Vocantas takes data security seriously. In addition to being SOC Type 2 certified, we are continuously investing into the highest standard of security compliance.
Automated Shift Filling mobile view

Mobile App

Communicate
Mobile App

Vocantas’ Communicate Mobile app gives users an easy way view and bid on open shifts instantly. Pop into the app to see all available open shifts or respond to shift offers directly from push notifications. Keep in touch with your workforce using the notification feature. Send mass notifications to your teams viewable via the Communicate Mobile notifications tab.

Our Solutions

Check our Other Features

Case Study

Customers increasing
efficiency with
Vocantas

Learn how Vocantas customers transformed their shift
management and scheduling processes.

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