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How to choose the right shift-filling software for your organisation

Thursday May 11, 2023

In today’s fast-paced business world, every organization is looking for ways to improve efficiency, reduce costs, and increase productivity. One area where this can be achieved is in the handling of shift schedules and filling vacant shifts. Many organizations are turning to technology to help manage their shift-filling process but with so many options available, it can be difficult to know which one is the right fit. In this article, we will explore the importance and tips for selecting the right shift-filling software to support your organization.

 

What should the shift-filling software be adept at?

A wide variety of scheduling scenarios, including complex schedules with overlapping shifts or multiple locations, should be handled efficiently by the software. It should also be capable of taking care of different shift lengths, overtime, and holiday pay. The software should also be able to generate reports and analytics to help managers make informed decisions about their workforce.

In addition to that, the software should be able to handle a range of different shift-filling scenarios, from simple one-off replacements to more complex shift swaps and rotations. Furthermore, the software should be able to handle sudden absences, last-minute changes, and unexpected emergencies. Last but not least, the software should also be able to notify employees of available shifts quickly and efficiently.

So, how do you choose the right shift-filling technology for your organization? Here are some key factors to consider:

 

Tips for choosing the right shift-filling software for your organisation

1. Ease of use

The software should be intuitive and easy to use for both managers and employees. The interface should be user-friendly, and the software should be able to integrate with your existing systems, such as payroll and HR.

2. Customization

The software should be customizable to meet the specific needs of your organization. It should be able to handle different shift lengths, shift types, and scheduling scenarios.

3. Automation

The software should be able to automate as much of the shift-filling process as possible, reducing the workload for managers and HR. This includes automatically notifying employees of available shifts, handling shift swaps and rotations, and generating reports and analytics.

4. Communication

The software should have strong communication features like real-time notifications, allowing managers to easily contact employees and vice versa. This includes email and SMS notifications, as well as in-app messaging.

5. Security

The software should be secure and comply with all relevant data protection laws. This includes encryption of data and secures login features.

In conclusion, selecting the right shift-filling technology for your organization is crucial. According to a survey by Shiftboard, a workforce management software company, 63% of hourly employees experience scheduling issues, with 49% of employees saying they have been scheduled for the wrong shift at some point. With the right software, you can improve efficiency, reduce costs, and increase productivity, helping your organization to thrive in your industry. So take the time to choose the right software and watch your organization thrive.

To read more about the benefits of scheduling management software, click here.

 

About Vocantas

If you’re looking for an effective communication module to enhance the workforce management system at your company, reach out to us at Vocantas for a free consultation.

For over 18 years, Vocantas has been providing extensive support to schedulers with respect to shift planning and tackling staffing challenges through real-time communication. Get in touch with us here.

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